Special Assistant to the Mayor, Facility and Operations

Under the general direction of the Mayor or their designee, the Special Assistant to the Mayor, Facility and Operations is responsible for overseeing the facility use of all Kenai Peninsula Borough (KPB) departments, service areas and tenants of KPB owned or leased facilities. This position represents the Mayor and the KPB for facility planning and operations including the supervision and coordination of consultants, communications with stakeholders and the general public, facilitation of project planning, and coordination of multiagency, multi-departmental business initiatives.  

A bachelor's degree in business administration, engineering, or project management and a minimum of eight years of progressively responsible work experience in the field of business management, facility management, project management or public works.  May substitute additional years of senior-level, related work experience for college degree requirement on a year-for-year basis.  

 

Must have extensive experience in managing large scale operations, with diverse business services and organizational interests, including development of complex facility use agreements, business operational planning, negotiation, and effective collaboration within a complex operating arena. Experience in identifying interagency and interdepartmental collaboration opportunities is critical. Must have strong organizational skills and attention to detail, and have demonstrated success using technology to implement business processes or manage facility data. Must have knowledge of business plan development, public administration, interagency-planning and collaboration. Strong leadership and negotiation skills are required. Must possess and maintain a valid, unrestricted Alaska driver's license.

• Develops and implements long and short-range goals, objectives, policies, procedures in support of multi-agency, KPB department and service area facility needs.

• Develops informational communications to public regarding KPB facilities and operations initiatives.

• Serves as a liaison with other departments within the Borough, the community, and external agencies, providing information on available resources, projects, and Borough services.

• Advises the Mayor of all policies and procedures related to the management of the physical assets and resources of the Borough.

• Consults and coordinates with KPB directors on matters of facility policies, related inter-departmental priorities, and capital improvement.

• Proactively identifies, supports and/or implements business initiatives and capital projects focused on reducing KPB operating cost.

• Participates on a variety of committees (including chairing), task forces, and/or other related groups to communicate information regarding KPB facility planning and    operations, and/or other pertinent information as appropriate.

• Develops and maintains, on an ongoing basis, priorities for facility improvements, corrections, upgrades, and new construction and provides leadership in the development of the institution's capital and operational priorities.

• Collects and analyzes a variety of complex data and information, including operational costs and resource utilization. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.

• Acts as a catalyst for Borough facility planning across all KPB department, service area and agency facilities.

• Coordinates with KPB facility stakeholders to update and maintains KPB’s facility inventory and operating agreements.

• Develops and maintains a facility use planning process.

• Directs the development of business practices to coordination and collaboration between all KPB departments, service areas and agencies.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers dexterously to operate office equipment, tools or controls; reach with hands and arms; and communicate orally.  Sitting is required.  Specific vision abilities required include close vision and the ability to adjust focus.  The employee may occasionally transport up to 50 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.